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Electronic Document Storage
This optional module allows you to scan and store multiple documents in electronic,
non-proprietary PDF format, linked and cataloged to AVM-2000 records such as PO's, Work
Orders, Manuals, Equipment Specs and much more . . .
Just think of the reasons . . .
 | Minimize lost, ruined or misfiled paperwork. |
| Long-term, organized storage of a wide range of document types. |
| Economical - less manhours used searching for documents, etc. Fast retrieval by
any employee. |
| Electronic PDF files linked to specific AVM-2000 records provide fast access to
supporting documentation, for review or printing. |
| Adobe® Acrobat® functions allow users to continually append new files, images,
scans, web site HTML documents, etc. to a record's file. All documents relative to a
single AVM-2000 record (such as a PO, WO, Invoice, etc.) can be managed, viewed and
printed from one place. |
| Files are in the universal Portable Document File (PDF) format - making them
easily viewable / printable by anyone. Documents are externally accessible and can quickly
be emailed or printed. |
View Sample 1 EDS File  ( 153 KB
) View Sample 2 EDS File
( 466 KB )
 Some
documents you might store/attach include Packing Slips, Receipts, Vendor Invoices,
Equipment Spec Sheets, Manuals, Instruction Sheets, Photographs, Business Cards,
Correspondence, Flyers/Brochures, Aircraft Registrations, Photographs, checks/checkstubs,
Bank Statements, Insurance Policies, Customer PO's, Customer Authorization Signatures, any
file that can be converted to PDF format, such as Word Documents, Excel Spreadsheets, etc.
Examples:
| Inventory – Vendor Invoices, Spec Sheets,
Receipts, 8130’s/MCF’s, photos of Shop Equipment |
| Customers – Tax Exemption Forms, Business Cards,
Correspondence |
| Aircraft – Tax Exemption Forms, Aircraft
Registration, previous LBS, W & B, 337’s, etc., Photos |
| Vendors – Tax Exemption Forms, 1099 Forms,
Business Cards, Order Forms, Pricing Guides, Catalogs, Correspondence |
| Company Assets – Receipts, Instructions, Manuals,
Photographs, Warranty Paperwork |
| Employees – W-2’s, SS Cards, Driver’s
Licenses, Applications, Job Performance Reviews, Termination Papers, Inspector / Pilot
Licenses / Certificates, Training / Certification Documents, Photographs |
| Test Equipment – Purchase Records (Receipts),
Calibration Records, Mfgr Documentation, Photographs |
| Equipment Specs – Mfgr Documentation, Spec Sheets,
etc. |
| Manuals – Mfgr Documentation, Revisions, Spec
Sheets, etc. |
| Work Orders – Packing Slips for ordered parts,
Authorization Slip (Signed Quote, etc.), Handwritten teardowns / worksheets, etc., Photos
(Before and After), copy of deposit check, Customer PO, UPS / FedEx shipper form |
| Invoices – CC receipts, Tax Exemption Forms,
Outgoing Packslip, UPS / FedEx shipper form, copy of check payment, Customer PO |
| Purchase Orders – Vendor Quotes, Packing Slips,
Vendor Invoices, 8130’s / MCF’s, Order Confirmations |
| Customer Quotes – Authorization Slip (Signed
Quote), Customer PO |
| Misc. Document Storage – New Database Storage
module in AVM-2000 for storing any miscellaneous documents: FAA Repair Station
Certificate, Business Name Registration / Ownership Certificate, Company Procedures
Manual, Insurance Policies, Press Releases, Advertisements, Bank Statements, etc. |
| Also available for Loaners, Customer Credit Memos
& Adjustments, Vendor Adjustments, 337's,
8130's, Log Book Stickers, Weight & Balances,
Warranty Apps, Warranty Claims and MCF's.
FUNCTIONALITY: |
| A new EDS button
will be available on each of the forms mentioned above. |
| Users will be able to choose between "View/Print" or
"Manage Documents" |
| Users with the AVM-2000 Optional Security Module will be able
to allow Full, Read Only or No Access to EDS functions in any AVM-2000 module. |
| All new EDS PDF files will be created in a sub-directory of
the shared directory "AVM_DOCS", named Inventory, Aircraft, Invoices, etc. |
| Users may print, share and email these PDF files independently
of the AVM-2000. Any user with the free Adobe® Acrobat® Reader® can view or print
these files. |
| Any EDS PDF file can grow in size as new documents, images, files, etc. are
appended to the individual PDF |
| Users may append scanned paper documents, digital camera images and other
electronic images, other PDF files, Word Documents, SpreadSheets, Web Sites, etc. into any
AVM-2000 EDS file. For more information / instructions, please see our Working with EDS Files Instructions. |
| Help for the EDS module can be found in Help > AVM-2000 Help system.
There you will find instructions for configuration, creating files, using Adobe®
Acrobat®, setting up Security (if applicable), sharing EDS files with others and
instructions for backing up your EDS files. |
REQUIREMENTS:
| Users must be running AVM-2000 version 4.70 or above and have
the EDS module Registered |
| Users must own Adobe® Acrobat® (not the same as the
free Adobe® Acrobat® Reader®) and configure AVM-2000 to
access the Adobe® Acrobat® Software |
| Users should have Adobe® Acrobat® Reader® installed
and configure AVM-2000 to access the Adobe® Acrobat® Reader® |
| Users should have a TWAIN scanner (to scan paper documents, images, etc.) |
| Users should be familiar with the Adobe® Acrobat® Distiller® for "print to PDF" functions (for Word, Excel, other
apps) |
| Users should be familiar with their scanner and its software |
| Users should be familiar with how to use the full Adobe®
Acrobat® software to insert/append pages (images, scans, HTML docs) to a PDF file
[ Accepted formats: BMP, GIF, HTML, JPEG, PCX, PNG, Text, TIFF, PDF ] |
| Multi-User Networked AVM-2000 users will need to have full read/write access to a
shared directory on the server, such as AVM_DOCS. (This folder must be separate from the
current AVM-2000 folder) Users will need to configure their AVM-2000 workstations to
access the proper AVM_DOCS directory on their server. |
| Users should have a significant amount of hard-drive storage space; equivalent to
the amount of EDS PDF files that will be stored. |
| Users should be aware of any copyright / ownership rules
/ laws preventing or allowing the copying of certain images, documents, files, etc. CTI
will not be responsible for improper use of the EDS system. |
| Users are responsible for backing up EDS files in the
shared directory. EDS files are NOT backed up in the AVM-2000's internal backup
routine. |
Return to AVM-2000 Feature
Upgrades (for existing users)
Return to AVM-2000 Features (for new users)
Adobe Acrobat and Adobe Acrobat Reader are
either registered trademarks or trademarks of Adobe Systems Incorporated in the United
States and/or other countries.
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